🔵 FORMAL (10 Conversations)
These are used in professional or official settings (e.g., business meetings, doctor appointments, job interviews).
1. Business Meeting
Client: Good afternoon, Mr. Taylor. I’m calling to inform you that I won’t be able to attend our meeting scheduled for Thursday.
Manager: I see. May I ask the reason?
Client: I have an urgent business trip that cannot be postponed.
Manager: Understood. Let’s reschedule at your earliest convenience.
Client: Certainly. I’ll email some alternative dates.
2. Doctor Appointment
Patient: Hello, I have an appointment with Dr. Lee tomorrow at 10 a.m., but I need to cancel.
Receptionist: No problem. May I have your name, please?
Patient: James Kwon. Something urgent came up at work.
Receptionist: Thank you, Mr. Kwon. Would you like to reschedule now?
Patient: Yes, please. Next week would be great.
3. Job Interview
Candidate: Good morning, I’m calling to cancel my interview scheduled for Friday.
HR: May I ask who’s calling?
Candidate: This is Sarah Kim. I’m very sorry, but I’ve accepted another position.
HR: Thanks for letting us know, and best of luck with your new role.
Candidate: Thank you, and I appreciate the opportunity.
4. Embassy Appointment
Caller: Hello, I have an appointment for a visa application tomorrow, but I need to cancel.
Staff: May I have your full name and passport number, please?
Caller: Sure. It’s Lara Stevens, passport number X98347.
Staff: Thank you. The appointment is now canceled.
Caller: Will I need to book a new slot online?
Staff: Yes, that’s correct.
5. Bank Appointment
Customer: Hi, I scheduled an appointment with a mortgage advisor for Monday, but something has come up.
Bank Staff: Not a problem. Would you like to reschedule?
Customer: Yes, preferably later next week.
Bank Staff: We have availability on Thursday at 3 p.m.
Customer: That works. Thank you.
6. University Interview
Student: Good morning, I have an interview for the Master’s program, but I need to cancel due to illness.
Admin: I’m sorry to hear that. Can we arrange another date?
Student: Yes, please. I’ll be better next week.
Admin: Noted. I’ll send new options via email.
Student: Thank you very much.
7. Legal Appointment
Client: Hello, I have a consultation with Ms. Bennett tomorrow. Unfortunately, I have to cancel.
Assistant: May I ask why?
Client: I have a family emergency. I apologize for the inconvenience.
Assistant: I understand. We’ll wait to hear from you to reschedule.
Client: Thank you for your understanding.
8. Counseling Session
Client: Good afternoon, I won’t be able to make my appointment this evening due to a scheduling conflict.
Receptionist: I’ll inform your counselor. Would you like to choose another date?
Client: Yes, next week would be better.
Receptionist: How about Wednesday at 4 p.m.?
Client: That’s perfect.
9. Conference Call
Participant: I regret to say I’ll have to withdraw from tomorrow’s call due to overlapping commitments.
Host: Thank you for informing us. Should we keep you in the loop via email?
Participant: Yes, please. That would be appreciated.
10. Hotel Appointment (Business Event)
Guest: Hello, I booked the conference room for a meeting next week, but I need to cancel the reservation.
Receptionist: May I have your booking number?
Guest: It’s 4567A.
Receptionist: Your reservation is now canceled. Let us know if you’d like to rebook.
Guest: Will do. Thanks for your help.
🟡 SEMI-FORMAL (10 Conversations)
Used with colleagues, acquaintances, or in casual work settings.
11. Hair Salon
Client: Hi, I’m supposed to come in for a haircut tomorrow, but I can’t make it.
Stylist: That’s okay. Do you want to book another time?
Client: Yes, maybe Friday afternoon?
Stylist: Let me check… Yes, we’re free at 2.
Client: Perfect, thank you!
12. Teacher Office Hours
Student: Hi, Professor. I was planning to meet during your office hours today, but I have to cancel.
Teacher: That’s okay, thanks for letting me know.
Student: Can I come tomorrow instead?
Teacher: Sure. Just drop me a quick email to confirm.
13. Mentorship Call
Mentee: Hi Alex, I won’t be able to join our mentoring session later.
Mentor: No worries! Want to pick another time?
Mentee: Yes, maybe sometime next week.
Mentor: Send me a few slots that work, and we’ll go from there.
14. Dentist Appointment
Patient: Hello, I have a cleaning scheduled for tomorrow, but I need to cancel.
Receptionist: Sure, would you like to rebook?
Patient: Yes, is next week possible?
Receptionist: Tuesday morning is open.
Patient: That works. Thanks!
15. Volunteer Shift
Volunteer: Hey, I just realized I can’t make my shift on Saturday. I’m so sorry.
Coordinator: That’s alright! Thanks for the heads-up.
Volunteer: I can cover another day if needed.
Coordinator: I’ll let you know. Appreciate it!
16. Club Meeting
Member: Hi, I won’t be able to make it to tonight’s book club meeting.
Organizer: No problem. We’ll catch you next time.
Member: Thanks, have a great discussion!
Organizer: Will do!
17. Language Exchange
Partner: Hey! Sorry, but I have to cancel our chat today.
Partner 2: Oh no worries, life happens. Want to reschedule?
Partner: Yes, how about Saturday?
Partner 2: Works for me!
18. Coaching Session
Client: Hi, I can’t attend our coaching session today—something came up.
Coach: That’s okay. Let me know a good time to reschedule.
Client: Will do. Thanks for understanding.
Coach: Anytime.
19. Gym Personal Training
Client: Hey, just letting you know I can’t make it to our session tomorrow.
Trainer: Got it. Want to reschedule?
Client: Yes, same time next week?
Trainer: Sounds good!
20. Parent-Teacher Conference
Parent: Hello, I need to cancel our meeting with Mr. Davis.
School Secretary: Alright. Would you like to rebook?
Parent: Yes, can we meet next week instead?
Secretary: I’ll send some options.
🟢 INFORMAL (10 Conversations)
Used with friends, family, or casual settings.
21. Canceling on a Friend
You: Hey, I’m really sorry, but I can’t make it tonight.
Friend: All good! We can hang another time.
You: Yeah, maybe this weekend?
Friend: Sounds great.
22. Skipping a Coffee Meet
You: Ugh, I have to bail on our coffee catch-up. Sorry!
Friend: No worries, something came up?
You: Yeah, work stuff.
Friend: Let’s try next week.
23. Canceling a Date
You: Hey, I hate to do this, but can we reschedule? I’m not feeling great.
Date: No problem, hope you feel better soon!
You: Thanks! Let’s try again soon.
24. Movie Plans
You: Can’t make it to the movie tonight 😔
Friend: No biggie! Wanna go another day?
You: Yes, maybe Friday?
Friend: Works for me!
25. Group Hangout
You: Hey guys, I’m out for tonight. Got slammed with stuff.
Friend 1: Aw, we’ll miss you!
Friend 2: Let’s plan another hangout soon.
You: For sure. Next week?
26. Gaming Session
You: Can’t join the game tonight, sorry!
Friend: Aww man! Next time though?
You: Definitely. Saturday?
Friend: You’re on.
27. Study Group
You: Hey y’all, I can’t make it to study group today.
Friend: That’s fine. We’ll share notes.
You: Thanks! See you next time.
Friend: Yup!
28. Dinner Plan
You: Sorry, I gotta cancel dinner tonight 😞
Friend: No worries. Another time?
You: Yes, maybe next week.
Friend: Cool, just let me know.
29. Hiking Trip
You: Hey, can’t make the hike this weekend. Something’s come up.
Friend: Oh no! All good. Let’s plan another soon.
You: For sure. Rain check?
30. Chill at Home
You: Sorry, I’m too tired to hang out today 😴
Friend: Haha same, let’s both rest.
You: Catch you tomorrow?
Friend: Deal.